Introductory Note
In this statement we recognise that in addition to our responsibility for the health, safety and welfare of the people we directly employ, we have a duty of care for those other people who are under our supervision or control whilst on our premises or on training courses and/or training secondments which take place on premises that we do not own.
Rinova recognises and accepts its responsibilities as an employer and subcontractor for ensuring so far as is reasonably practicable the Health, Safety and Welfare at work of all its employees and any other persons who may be affected by the Company’s activities – including sub-contractors and trainees under the Company’s supervision.
It is our intention that the policies and systems described here should be implemented and the policy, organisation and systems be periodically reviewed and amended to ensure that they are appropriate and up to date.
Policy
The stated policy of Rinova is to provide and maintain for employees and other persons working conditions that are safe and without risk to health. This will be ensured as far as is reasonably practicable by:
- Ensuring that the working environment is safe and without risk to health.
- Providing and maintaining safe materials, systems of work and workplaces.
- Developing, implementing, and reviewing policies, procedures and standards to achieve safe working conditions which are without risk to health and taking any other steps necessary to fulfil its statutory duties.
- Involving all personnel in the setting, maintenance, and improvement of these policies.
- By implementing safe practices and procedures in connection with the use, handling, storage and transportation of articles and substances.
- Providing appropriate information, instruction, training and supervision for new and existing employees and other persons to enable them to deal with any particular Health and Safety aspects and/or responsibilities associated with their job, place of work or place of learning.
- Providing adequate facilities and arrangements for employees and other persons welfare at their place of work or learning.
In pursuit of its policy, the Company will comply strictly with the Health and Safety at Work Act 1974, the Factories Acts, the Office, Shops and Railway Premises Acts and any other appropriate regulations or approved Code of Practice as a minimum standard to which to work.
The company also has public liability and employers’ liability insurance, as required by law. The public liability certificate can be made available on request.
The Company believes that this can only be achieved by a continuing commitment to the improvement of Health and Safety standards. They also recognise that the promotion of Health and Safety at work is an essential function of good management and all levels of personnel must bear in mind their responsibilities in this area. Accordingly, every staff member should use their best endeavours to ensure compliance with the policy and procedures.
However, the promotion of Health and Safety is not the exclusive responsibility of staff. Every other person is under a legal duty to take reasonable care for the Health and Safety of themselves and their colleagues. Compliance with the policy and procedures will ensure that appropriate safe methods of working are employed and help individuals fulfil their statutory duties.
It is our intention to sustain a progressive and comprehensive Health and Safety strategy in respect of our employees and other people who may be affected by its operations. Accordingly, this Statement will be periodically reviewed and revised in line with future needs and developments.
Organisation of Health and Safety Responsibilities
The ultimate responsibility for the Safety, Health and Welfare of employees and other affected persons rests with the CEO, who recognises that support must come from the highest level if systems are to be effective.
However, implementation of the stated policy and procedures is delegated to individual supervisory staff within the organisation who have a responsibility for the Health and Safety of others who come within their sphere of influence as part of their normal duties.
The responsibility for the production and review of Health and Safety procedures is delegated to the Portfolio Manager, who will also act as adviser to other supervisors.
The immediate application of Health and Safety policy and procedures within the Company’s premises lie with the individual supervisors who have a natural responsibility for the activities that they manage or control.
Duties of Employees and Other Persons
- Take reasonable care of themselves and others who may be affected by their acts or omissions.
- Co-operate with the Company’s representative in carrying out safely their duties.
- Not interfere with or misuse anything provided in the interests of Health and Safety.
Visitors and the General Public
Rinova also recognises a responsibility towards visitors to the premises or programmes and to the general public.
As well as all staff, visitors and the general public also have an equal responsibility to take care of themselves and others and are asked to co-operate with Rinova personnel and practices in order to comply with statutory requirements.
Implementation
It is recognised that the provision of Safe and Healthy working practices and environments is a normal task of management. Accordingly, all supervisors will as part of their duties ensure that safe working practices and environments are maintained and all persons under their control are aware of their responsibilities and information that they need. In particular they will ensure that all new employees or other persons are aware of Rinova policy and procedure and that Health, Safety and Welfare provisions are maintained and reviewed regularly.
Whilst the CEO will have an overall monitoring role and will act as adviser to individual managers, as well as carrying out an annual review of practices, much of this activity will be delegated to the Director of Operations.
General Procedures
To enable a safe working environment to be maintained, certain key areas require safe working practices or procedures to be established and maintained. These include the following:
- Fire Procedures – All personnel (employees and other people) are to be aware of the arrangements that exist for their protection in the event or fire or other similar hazards. Rinova will ensure that all premises meet the minimum requirements regarding the provision of equipment, systems and information to meet the threat of fire or similar hazards.
- Accident Reporting Procedures – All personnel will be made aware of the need for the reporting of accidents or potential accidents and the procedure for doing so. Rinova will ensure that an effective system exists for the recording and investigation of accidents. The results of these investigations, together with recommendations for any changes, will be presented to the CEO.
- First Aid – All personnel will be made aware of the procedure that exists for obtaining First Aid and medical treatment on the premises at which they are sited. Rinova will ensure that effective First Aid facilities exist, together with a facility or procedure for obtaining medical attention when required.
- Notification of Known Hazards – All personnel will be made aware of the need for care and attention and not to use machines or equipment for which they are not qualified to use. They will also be made aware of the known hazards on the site.
- Training and Supervision – All persons will receive adequate information and training on any machines, plant or equipment on which they will be expected to work and will be properly supervised by an appropriately qualified person. Appropriate induction training on health and safety will be provided for all new staff and other persons using the premises.
- Provision of Safety Equipment – All personnel will be made aware of the need for and the provision of equipment specified for the protection of their health and safety. Rinova will ensure that any equipment required for the health and safety of personnel will be freely available and properly maintained. Everyone will be reminded of their duties to use and care for any such equipment.
- Hazardous Substances – All personnel will be made aware of all substances or articles used on site that may be hazardous or injurious to their health and safety. The Company will ensure that satisfactory arrangements exist for the safe use, handling, storage and transportation of any articles and substances likely to be hazardous to health.
- Safe Working Practices – The Company will ensure that as far as is reasonably practicable, safe working procedures are adopted and used. Particular attention will be paid to the need for any lifting and where appropriate personnel will receive training in correct lifting techniques.
- Information to Individuals – All personnel will be kept informed of any changes that occur in the safety procedures which may affect them. The Company will monitor any changes in materials, plant or processes used to identify how they may affect the health and safety of its personnel.
- Good Housekeeping – All personnel will be kept informed of the need for tidy and ordered working areas. The Company will ensure that good housekeeping procedures are in place in all areas used by its personnel.
- Application to Other Sites – These requirements apply not only to the premises, but to other sites used as training venues or secondments. Amongst the duty of supervisors is that of ensuring that other sites meet the required standards of Health, Safety and Welfare.
Risk Assessments
Rinova will conduct regular Health and Safety risk assessments for all activities, premises, and training environments to identify potential hazards and implement appropriate control measures.
These assessments will be recorded, reviewed annually, and updated in response to changes in operations, legislation, or following an incident. All staff will be informed of relevant findings and control measures related to their role or location.
Subcontractors and Third Parties
All contractors and third-party service providers working on behalf of Rinova must comply
with this Health and Safety Policy and provide evidence of their own safety procedures and
insurance where appropriate.
Monitoring and Continuous Improvement
Rinova is committed to continually improving its approach to Health and Safety. Health and Safety practices are monitored through regular managerial oversight, informal feedback from staff and the review of any incidents or near misses. Where necessary, actions will be taken to address issues and reduce risks.
This policy applies to all organisations within the Rinova Group. For the avoidance of doubt, where ‘Rinova Ltd’ is referenced this shall be understood to also apply to Rinova Community CIC and Rinova Malaga S.L.
Date Created: 01/12/2015
Last Review: 01/09/2025
Next Review: 01/09/2026
This policy has been reviewed and approved by the Board of Rinova Ltd.Richard Parkes, Chair and Director.